VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, AUGUST 13, 2012
7:00PM
President Cooper called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Awdey, Ballard, Cooper, Clark, Coenen, Stirrett, and Wolak. Also present: Clerk Poulos, David Wagner, Ben Delecke, Andy Wakeland, and Steve Siklich.
AGENDA, APPROVAL OF
MOTION by Ballard, seconded by Stirrett, to approve agenda as amended.
Removed Repair/Replacement to Village Sidewalks.
Removed Building Inspector Request for Licensing and Registration
Reimbursement.
Added S-2Grant as Agenda Item C.
Added CDBG Sidewalks as Agenda Item D.
All Ayes CARRIED
CITIZEN COMMENT
Ben Delecke inquired about the County going to a three year cycle for CDBG and the amount the Village would receive. He was told that this is just a consideration of the County’s and has not yet been put in place.
PRESENTATIONS
The Clerk read aloud a Certificate of Appreciation (on file) awarded to Sam Boelke at the last Concert in the Park on August 8 from Park Commissioner Harry Awdey.
ADMINISTRATIVE REPORTS
Received Building Department Report for July, 2012 (on file).
The Clerk presented Council with the cost proposal for the sidewalks in the CBD Redevelopment Project (CDBG) from Giffels/Webster (on file). The estimate totals $106,902.00 – Construction Cost $78,566.00, Construction Contingency $7,857.00, and soft costs of $20,480.00. She informed Council that Andy Wakeland, who was present at the meeting, stated that the bid documents should be ready as soon as next week. This was added to the Agenda for Council approval of the soft costs.
GENERAL BUSINESS
MOTION by Ballard, seconded by Clark, to approve the consent agenda as amended.
Approval of RCM Minutes of 7/23/12 approved as presented.
Payment of Bills removed, added as Agenda Item E.
Ayes: Ballard, Awdey, Cooper, Coenen, Stirrett, Wolak
Nays: None
Abstain: Clark CARRIED
A. SPENCER STREET UPDATE
Street Administrator Ballard stated that the Spencer Street Project is mostly completed with some issues to be addressed by the Contractor including the drainage issues. He stated that the Village may be looking at a new contractor if these issues are not addressed. He also briefly discussed sidewalks in the Village, outside of the DDA sidewalks, that he will be discussing at a future RCM and that the Clerk, President, DPW Supervisor, and Engineer will be meeting with MDOT for a bridge quality meeting next week.
A. MACOMB ORCHARD TRAIL ROMEO TO RICHMOND RACE
This is the second annual race and does not require a Special Event Permit as the race is only on the Macomb Orchard Trail, not Village property, and will not require Police or DPW.
MOTION by Ballard, seconded by Clark, to allow the Romeo 2 Richmond Half Marathon to cross Fulton Street on September 15, 2012.
All Ayes CARRIED
B. PUBLIC HEARING – ZONING ORDINANCE AMENDMENTS
MOTION by Ballard, seconded by Stirrett, to enter into Public Hearing at 7:15 pm.
All Ayes CARRIED
No public comments were received.
MOTION by Ballard, seconded by Stirrett, to exit Public Hearing at 7:16 pm.
All Ayes CARRIED
President Cooper stated that the Public Hearing is to consider the adoption of an ordinance amending Article 4 (Land Use Tables), Article 6 (Design Standards for Specific Uses), and Article 13 (Signs) of the Village Zoning Ordinance to allow motor vehicle service centers as a permitted use in the industrial zoning district, allow second-hand merchandise dealers as a permitted use in the central business district and general business district, amend the design standards for second-hand merchandise dealers, and increase the allowable window sign coverage. Very little discussion followed.
MOTION by Stirrett, seconded by Ballard, to adopt the ordinance amending Article 4 (Land Use Tables), Article 6 (Design Standards for Specific Uses), and Article 13 (Signs) of the Village Zoning Ordinance to allow motor vehicle service centers as a permitted use in the industrial zoning district, allow second-hand merchandise dealers as a permitted use in the central business district and general business district, amend the design standards for second-hand merchandise dealers, and increase the allowable window sign coverage.
Ayes: Stirrett, Ballard, Awdey, Wolak, Clark, Coenen, Cooper
Nays: None CARRIED
C. S-2 GRANT
Sewer Commissioner Stirrett stated that Council approved the S-2 Grant application at the July 9, 2012, RCM. There have been a few corrections to that document and he is seeking Council’s approval for these amendments which include manhole inspections and additional linear feet of sanitary sewer. This will increase the cost of the grant to $260,493.00 of which $26,049.00 is the Village’s responsibility.
MOTION by Stirrett, seconded by Awdey, to amend the resolution to include 107 manhole inspections and 26,110 linear feet of sanitary sewer for a total S-2 Grant cost of $260,493.00.
Ayes: Stirrett, Awdey, Coenen, Wolak, Clark, Cooper, Ballard
Nays: None CARRIED
D. CDBG SIDEWALKS
Giffels/Webster presented Council with cost estimates for the CDBG sidewalks which include the soft costs (engineering) at $20,480.00. Trustee Ballard is more comfortable approving this cost as a not to exceed amount.
MOTION by Ballard, seconded by Clark, to accept Giffels/Webster’s summary of options and fees for professional services for sidewalks in the CBD Redevelopment CDBG Project not to exceed $20,480.00.
Ayes: Ballard, Clark, Awdey, Coenen, Cooper, Stirrett, Wolak
Nays: None CARRIED
E. PAYMENT OF BILLS
The payment of bills was pulled from the Consent Agenda to discuss the sprinkler system water bill which is $315.39 for this quarter. Trustee Clark stated that $129.26 of this bill is for sewer. Trustee Ballard stated that if the residents have to pay sewer to water their gardens then so does the Village. President Cooper stated that she asked Clark to pull this bill for discussion as she was uncomfortable approving it, as she approves the General Fund bills, without Council discussion. She also verified with the DPW Supervisor that the sprinklers run every other day for 10 minutes. Trustee Stirrett maintained that he is still opposed to the cost to water the gardens.
MOTION by Clark, seconded by Ballard, to approve the payment of bills as follows:
General Fund $ 7,176.74
Water Plant Fund $ 29,924.66
Sewer Plant and System Funds $ 21,261.79
Major, Local, and Municipal Street Funds $130,359.95
Total $188,723.14
Ayes: Clark, Ballard, Wolak, Coenen, Stirrett, Awdey, Cooper
Nays: None CARRIED
UPCOMING AGENDA ITEMS
Building Inspector’s request for licensing and registration reimbursement
Repair/replacement of Village sidewalks
CITIZENS COMMENTS
None
COUNCIL COMMENTS/COMMUNITY EVENTS
The Clerk thanked the Council for budgeting for the Concerts in the Park series and commented on what a great program it is and how well attended they all were especially the last one.
Trustee Stirrett stated that he received another complaint from a resident of Burk Street that abuts the Park about activities in the Park. It was stated that the residents need to contact the Police when the activities are happening.
President Cooper reminded everyone to attend the Fair this week.
No further business.
MOTION by Awdey, seconded by Wolak, to adjourn the meeting at 7:43 pm.
All Ayes CARRIED
No further business.
Minutes submitted by:
Michelle Poulos,
Armada Village Clerk