VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, DECEMBER 14, 2015
7:00PM
President Wolak called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Shall, Clark, Coenen, Wolak, Ballard, Cooper, and Boelke. Also present: Clerk Poulos, Treasurer Adair, and Jeffrey Bahorski.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Ballard, to approve agenda as presented.
All Ayes CARRIED
CITIZEN COMMENT
None.
PRESENTATIONS
None.
ADMINISTRATIVE REPORTS
- The Building Department submitted its November, 2015, Report.
- F & V presented their November, 2015, monthly report, Chris Munsen discussed several issues at the Waste Water Treatment Plant. He gave a very lengthy report on several maintenance issues at the plant and informed Council that he is working diligently to get the plant back in order. He stated that he is also working on a Capital Maintenance Plan and adding to it as he sees necessary. He also informed Council that he has received two quotes for gutter and downspout replacement at the plant and he will work on getting a third as he is having issues with contractors giving him quotes.
GENERAL BUSINESS
1. CONSENT AGENDA
MOTION by Ballard, seconded by Cooper, to approve the consent agenda as presented.
- Approval of RCM Minutes of 11/23/15 approved as presented.
- Payment of Bills totaling $264,477.87 approved for payment as follows:
1. General Fund $ 11,192.10
2. Water Fund $197,347.73
3. Sewer Plant Fund $ 19,398.60
4. Sewer System Fund $ 1,396.84
5. Major Street Fund $ 17,379.18
6. Local Street Fund $ 14,921.09
7. Municipal Street Fund $ 2,842.33
Total $264,477.87
All Ayes CARRIED
2. OLD BUSINESS
A. TIETZ/PROSPECT BRIDGE PROJECT UPDATE
Street Administrator Ballard stated that he has provided a cost estimate e-mail (on file) from Casey Collings of Great Lakes Engineering regarding the guardrail issue on Jim Moegle’s property. Ballard explained that Mr. Moegle’s driveway, that enters his property used as a horse corral entryway, is obscured by the guardrail installed during the project as the property is low and leaves him no access to his property. Collings provided a revised cost estimate, as the last estimates ranged from $15,000.00 to $26, 000.00, of approximately $1,000.00 for the cost of a new panel and the DPW installing. President Wolak stated that he is aware of this and stated that he would like to have further contact with the Engineers and would like to table this item until a future meeting after he discusses with Rowe and Great Lakes Engineering. He stated that this is private property and hasn’t been used the years that the bridge has been closed. The bridge was designed and approved to MDOT standards.
B. MAIN STREET PROJECT UPDATE
Street Administrator Ballard informed Council that the manholes have been repaired and he finds no other problems with the road. He approves of the repairs and will have the office forward an invoice to the Township for their portion of the project.
3. NEW BUSINESS
A. ANNUAL PRESIDENTIAL COMMISSION APPOINTMENTS
President Wolak recommended the following commission appointments for a period of one year.
MOTION by Coenen, seconded by Shall, to appoint Sam Boelke as Park Commissioner for the Village of Armada.
All Ayes CARRIED
MOTION by Coenen, seconded by Clark, to appoint Sherri Cooper as Police Commissioner for the Village of Armada.
Ayes CARRIED
MOTION by Ballard, seconded by Cooper, to appoint Steve Clark as Sewer Commissioner for the Village of Armada.
Ayes CARRIED
MOTION by Cooper, seconded by Ballard, to appoint Michael Shall as Water Commissioner for the Village of Armada.
Ayes CARRIED
MOTION by Ballard, seconded by Clark, to appoint David Coenen as President Pro-Tem for the Village of Armada.
Ayes CARRIED
B. MML PROPERTY POOL AND LIABILITY INSURANCE PREMIUM RENEWAL APPROVAL
The Clerk brought the MML renewal to Council for approval. The cost increased $20.00 from last year.
MOTION by Cooper, seconded by Ballard, to approve the 2016 membership renewal with the Michigan Municipal League for the period of February 1, 2016 through January 31, 2017, in the amount of $1,232.00.
Ayes: Cooper, Ballard, Shall, Boelke, Clark, Coenen, Wolak
Nays: None CARRIED
C. SPECIAL EVENT PERMIT - ARMADA LIONS CLUB GOODFELLOW DATE CHANGE
The Armada Lions Club asked Council to approve a date change for their Goodfellow Paper four corner fundraiser back to December 11-13, 2015 from December 17–20, 2015. The Clerk explained that they needed to change the date back as the papers were not ready for distribution last weekend.
MOTION by Ballard, seconded by Cooper, to approve the request from the Armada Lions Club to change the dates on their Special Event Permit from December 11 – 13, 2015, to December 17 – 20, 2015, for a four corner fundraiser.
All Ayes CARRIED
UPCOMING AGENDA ITEMS
A. Tietz/Prospect Bridge Project
B. East Main Street Project
C. Set Negotiation Committee for Employee Contracts
CITIZENS COMMENTS
None.
COUNCIL COMMENTS/COMMUNITY EVENTS
Council wished everyone a Merry Christmas.
No further business.
MOTION by Cooper, seconded by Ballard, to adjourn the meeting at 7:38 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, CMMC
Armada Village Clerk
12/14/15 RCM 3