VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, MARCH 23, 2015
7:00PM
President Wolak called the meeting to order at 7:02 p.m. All rose for Pledge of Allegiance. Present at roll call: Stirrett, Clark, Coenen, Wolak, Awdey, Cooper, and Ballard. Also present: Clerk Poulos, Treasurer Adair, Ben Delecke, and Matt Fahr.
AGENDA, APPROVAL OF
MOTION by Ballard, seconded by Cooper, to approve agenda as presented.
All Ayes CARRIED
CITIZEN COMMENT
None.
PRESENTATIONS
None.
ADMINISTRATIVE REPORTS
- Treasurer Adair presented Council with the February, 2015 Treasurer’s Report.
- F & V presented Council with the February, 2015, monthly operating report.
GENERAL BUSINESS
1. CONSENT AGENDA
MOTION by Cooper, seconded by Ballard, to approve the Consent Agenda as presented.
- Approval of RCM Minutes of 3/09/15 approved as presented.
- Payment of Bills totaling $21,315.15 approved for payment as follows:
1. General Fund $ 4,835.05
2. Water Fund $ 2,957.62
3. Sewer Plant Fund $ 904.09
4. Sewer System Fund $ 635.52
5. Major Street Fund $ 7,726.83
6. Local Street Fund $ 4,037.34
7. Municipal Street Fund $ 218.70
Total $ 21,315.15
- List of Depositories for FY 2015/2016 approved the following banking/depository facilities: Fifth Third Bank, Capac State Bank and Bank of New York Mellon for Village of Armada deposits, drafts, transfers, wires and/or investments
- Investment Policy approved to accept the Village President’s submittal of the Treasurer’s annual Investment Policy for Fiscal Year 2015/2016.
- To Set the Administrative Fees for Village Accounts to set the Administration Fees for the Village accounts as follows: Local Street Fund $2,600.00, Major Street Fund $2,600.00, Water Fund $12,500.00, Sewer Fund $12,500.00.
- Employee Sick Time Pay Out approved to grant the request made by employee Howard Smith pursuant to Article IV of the employee agreement for payment of personal/sick time in the amount of $2,104.00; to grant the request made by employee Edward Serwatowski pursuant to Article IV of the employee agreement for payment of personal/sick time in the amount of $1,215.60.
- Special Event Permit Approval – Knights of Columbus Four Corner Fundraiser approved the application from the Knights of Columbus for a Special Event Permit on March 27, 28, and 29, 2015, for a four corner fundraiser.
All Ayes CARRIED
2. OLD BUSINESS
None.
3. NEW BUSINESS
A. CAPITAL CHARGES FOR WATER AND SEWER
The Clerk presented Council with the annual proposed water and sewer rate resolutions (on file) reflecting an increase of 3%, on the water and sewer commodity charges. The water DWRF bond cost has also been raised 3% as required by the bond.
MOTION by Stirrett, seconded by Cooper, to adopt the attached resolutions approving the new water and sewer rates.
Ayes: Stirrett, Cooper, Awdey, Coenen, Ballard, Clark, Wolak
Nays: None CARRIED
B. SET PROPOSED MILLAGE RATES
Treasurer Adair explained that the Council needs to set the proposed millage rates for fiscal year 2015/2016. The millage will not be set until we receive the Headlee Rollback amount from the County.
MOTION by Ballard, seconded by Cooper, to accept the recommendations by Treasurer Adair to propose the 2015 Tax Millage rate at the maximum allowable levy as permanently reduced by MCL211.34d and authorized under Truth in Taxation, MCL.21124e, with full understanding that these requested tax levy rates will be reduced, if necessary, to comply with the state constitutional (Article 9 Section 31) MCL Sections 211.34 and 211.24e. The following rates shall be proposed:
General Fund 9.4560 mills
Municipal Streets Fund 3.7822 mills
Total Proposed Millage Rate 13.2382 mills
Ayes: Ballard, Cooper, Wolak, Stirrett, Awdey, Coenen, Clark
Nays: None CARRIED
C. 2015-2016 WAGE ALLOCATIONS
The Clerk and Treasurer wages need to be approved every budget year. Police Commissioner Cooper is requesting pay increases for the part-time Police Officers and the Technical Service Officer.
MOTION by Ballard, seconded by Cooper, to establish the compensation for the Clerk of the Village of Armada in the amount of $24,501.00 annually effective April 1, 2015.
Ayes: Ballard, Cooper, Awdey, Clark, Coenen, Wolak
Nays: Stirrett CARRIED
MOTION by Ballard, seconded by Cooper, to establish the compensation for the Treasurer of the Village of Armada in the amount of $35,164.00 annually effective April 1, 2015.
Ayes: Ballard, Cooper, Wolak, Clark, Awdey, Coenen
Nays: Stirrett CARRIED
MOTION by Cooper, seconded by Ballard, to approve hourly wage rates effective April 1, 2015, for current part-time police officers as follows:
- $15.00 per hour for part-time police officers having six months or less of service to the Village;
- $15.50 per hour for part-time police officers having six months to one year of service to the Village;
- $16.00 per hour for part-time police officers having one year or more of service to the Village
- $11.00 per hour for the Technical Service Officer.
Ayes: Cooper, Ballard, Awdey, Wolak, Coenen, Clark, Stirrett
Nays: None CARRIED
D. PUBLIC HEARING TO ADOPT FISCAL YEAR 2015-2016 BUDGET
MOTION by Cooper, seconded by Ballard, to enter into Public Hearing for the F/Y 2015/2016 Budget at 7:13 pm.
All Ayes CARRIED
The Village of Armada's fiscal year 2015/2016 begins April 1, 2015. The Village is required to adopt budgets for its various funds prior to this date. After several workshops conducted by the Village Council, a budget was prepared and submitted for this public hearing and Council vote. No public comments were received.
MOTION by Cooper, seconded by Ballard, to exit Public Hearing at 7:14 pm.
Ayes: Cooper, Ballard, Stirrett, Awdey, Coenen, Clark Wolak
Nays: None CARRIED
MOTION by Cooper, seconded by Ballard, to adopt the fiscal year 2015/2016 budgets for the following funds as presented: General Fund as presented with a projected fund balance of $336,620.00, Municipal Street Fund as presented with a projected Fund Balance at year-end of $38,875.00, Major Street Fund as presented with a projected Fund Balance at year-end of $155,701.00, the Local Street Fund as presented with a projected Fund Balance at year-end of $43,429.00, Water Fund as presented with a projected Fund Balance at year-end of $232,516.60, and the Sewer Fund as presented with a projected Fund Balance at year-end of $82,956.00.
Ayes: Cooper, Ballard, Clark, Coenen, Wolak
Nays: Stirrett, Awdey CARRIED
E. SET A PUBLIC HEARING DATE/TIME TO CONSIDER AN ORDINANCE AMENDING TITLE 1, CHAPTER 8, SECTION 8-1 OF THE VILLAGE CODE TO CHANGE THE COMPENSATION FOR THE VILLAGE PRESIDENT AND TRUSTEES
President Wolak asked Council to set a date and time for a Public Hearing to consider raising the compensation for Village Trustees from $100.00 per meeting to $150.00 per meeting and to raise the President’s compensation from $200.00 per meeting to $225.00 per meeting, which is set by ordinance. He stated that the last time compensation was increased was in 2001.
MOTION by Ballard, seconded by Cooper, to set a public hearing on the proposed ordinance amending Title 1, Chapter 8, Section 8-1 of the Village Code of Ordinances to change the compensation for the Village President and Trustees for Monday, April 13, 2015 and 7:00 p.m. and authorize the Armada Clerk to publish notice of the public hearing in the Armada Times.
All Ayes CARRIED
F. APPROVAL FOR THE CLERK TO ATTEND THE MASTER ACADEMY
The Clerk asked Council to approve for her to attend the Master Clerks Academy which was discussed and budgeted for in the 2014/2015 Approved Budget. President Wolak asked the Clerk to provide a written report at the next Regular Council Meeting.
MOTION by Cooper, seconded by Coenen, to allow the Clerk to attend the MAMC Institute from March 24 – 26, 2015 at a cost not to exceed $450.00 and to allow for lodging for a cost not to exceed $150.00 as allowed for in the 2014/2015 Approved Budget and to reimburse the Clerk when valid receipts are submitted.
Ayes: Cooper, Coenen, Clark, Awdey, Wolak, Ballard, Stirrett
Nays: None CARRIED
G. GENERATOR REPAIR
Water Commissioner Clark explained that the generators at wells 6 and 7 at the water treatment plant received their semiannual inspections and there are several items that need replacement. DPW Supervisor Serwatowski provided an estimate from Cummings Bridgeway, who performed the inspection, for $1,888.43.
MOTION by Clark, seconded by Ballard, to accept the estimate from Cummings Bridgeway to repair the generators at the Water Plant for a cost not to exceed $1,888.43.
Ayes: Clark, Ballard, Cooper, Stirrett, Wolak, Awdey, Coenen
Nays: None CARRIED
H. HAZARD MITIGATION PLAN RESOLUTION
Police Chief Smith provided Council with a resolution to adopt the 2015 – 2020 Macomb County Hazard Mitigation Plan. This plan was originally approved by Council in 2010 and it is time for renewal.
MOTION by Cooper, seconded by Clark, to adopt the resolution to adopt the Macomb County Hazard Mitigation Plan for 2015 to 2020 as presented.
All Ayes CARRIED
I. INSPECTION FEE WAIVER
Trustee Cooper informed Council that the Armada High School’s Varsity Bowling Team won the State Championship. The schools are interested in placing acknowledgement signs on all four entryways to the Village for this accomplishment. Cooper has spoken to Building Inspector Dennis LeMieux who stated that he is willing to waive his inspection fees of $75.00 for the schools but recommended Cooper get Council’s approval for this.
MOTION by Awdey, seconded by Ballard, to waive the inspection fees associated with the placement of signs recognizing the Armada High School’s state champion varsity bowling team.
All Ayes CARRIED
J. RESIGNATIONS FROM VILLAGE COUNCIL
The Clerk received two letters of resignation from the Village Council from Harry Awdey and Michael Stirrett.
MOTION by Cooper, seconded by Ballard, to accept the resignation of Harry Awdey from the Village Council, with regret.
All Ayes CARRIED
MOTION by Ballard, seconded by Clark, to accept the resignation of Michael Stirrett from the Village Council, with regret.
Ayes: Ballard, Clark, Awdey, Wolak, Stirrett, Coenen
Nays: Cooper CARRIED
MOTION by Ballard, seconded by Cooper, to allow the Clerk to advertise in the Armada Times for the two open seats on the Village Council, one expiring on November 20, 2016, and the other expiring on November 20, 2018.
All Ayes CARRIED
UPCOMING AGENDA ITEMS
A. K-9 Program
B. Project/Village Manager
CITIZENS COMMENTS
Ben Delecke reiterated the great job that Michael Stirrett has done for the Village on both the Planning Commission and on the Village Council. He also agreed with Stirrett that the Village should be looking at hiring a Village Manager to manage the several jobs that are upcoming in the Village. He stated that a Village Manager is important and a good use of taxpayer dollars.
COUNCIL COMMENTS/COMMUNITY EVENTS
Trustee Ballard read aloud from a letter from Semco Energy regarding the replacement of gas lines within the Village. The letter is on file.
The Armada Business Association is hosting the annual Easter Egg Hunt on March 28, 2015, at 11:00 am in the Armada Fairgrounds.
The annual Senior Class All Night Party fundraising auction will be held on March 28, 2015, at the Knights of Columbus Hall.
The Armada AmVets host a fish fry every Friday during Lent.
No further business.
MOTION by Cooper, seconded by Ballard, to adjourn the meeting at 7:47 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos
Armada Village Clerk